Who should be in Zoom?
- Zoom attendees
- Instructor, with audio input and output enabled. Make sure your mic and speakers aren’t muted.
- Helper, with audio input and output disabled. They should only be able to interact with attendees via chat.
Who should not be in Zoom?
- In-person attendees should not be in Zoom.
How can Zoom attendees interact with me?
- Have Zoom attendees only ask questions and participate in chat. This is the easiest approach. You can set up your Zoom event so they have no audio access.
- Note: In-person attendees will see the questions if you share the chat on your screen. It is still a good idea to read the question before answering.
- If you want to allow Zoom attendees to unmute and ask questions, you may do so but make sure they have their mics and computer audio muted at all times when they aren’t asking questions.
- Some laptops you may be using as an instructor will automatically connect to the speakers in the Learning Lab. If that is the case, in-person attendees will be able to hear audio questions from Zoom attendees. If that is not the case, be sure to repeat the questions.
- If you definitely want audio from Zoom attendees to come through the speakers in the Learning Lab, especially if you have a remote presenter, get in touch with Sarah D. to test it out first.
How will people in Zoom hear me?
- Make sure you stand in front of the laptop when you’re talking so people can hear you.
- If you're using an instructor wall or floor port and your Zoom attendees cannot hear you, you may need to change your sound settings in Zoom to Crestron.
How will people on Zoom hear questions asked by in-person attendees?
- Repeat the questions so people on Zoom can hear.
I'm playing a video as part of my class/event. How does that work with Zoom attendees?
- If you're using video in your event or class, remember that your Zoom attendees will hear it based on how loudly you are playing it in the room. You may want to consider sharing a direct link to the video in chat for Zoom attendees so they can watch that way for a better audio experience. You, as the instructor, should mute your Zoom when attendees are watching the video, though.
I think I'm pretty cute, but I don't want to see a thumbnail video of myself on every screen.
- If you think it will be distracting to have a video of yourself showing up in the corner of every screen in the Learning lab, when you create the event in Zoom, turn off the video for the presenter or, once you're in your Zoom room, hide the thumbnail video. You may also do the same for Zoom attendees.
How will I manage remote and in-person attendees? That sounds like a lot!
- It can be difficult to monitor both spaces so it is best to ask someone who is present in the Learning Lab to help with that. Make sure your helper can respond to the chat but has all their audio muted (mic and computer audio), which means they can only respond to Zoom attendees in chat. When teaching course-integrated instruction, the faculty member is a great optoin to play this role since they're familiar with their assignments and students.
I'm teaching a hybrid class and doing a group activity where students report out. How can I manage that?
- Put your in-person students in groups in the Learning Lab and your remote students in a Zoom breakout room to do the activity.
- When it is time to report out, have the students in the room report out near the instructor laptop so Zoom attendees can hear. You can bring your laptop to a student or ask a student to come up to the laptop.
- When remote students report out, if you've enabled audio you can ask them to unmute (see the section "How Can Zoom Attendees Interact with Me?"). Otherwise have them report out in chat and make sure you show it on the screen so students in the Learning Lab can see.
I have a question that isn't answered here.
